specification and regulations

A - GENERAL TERMS

 
1. DATES AND SCOPE

Istanbul Film Station will be organized by Krema Film between 02-05 May 2024. In its first year, Istanbul Film Station consists of two sections, Market Station and Lab Station. The 8 projects to be selected for Lab Station come together with investors and producers to obtain production support.

Lab Station is not a script competition. Istanbul Film Station does not promise awards to participants as an institution, but it facilitates negotiations with contracted institutions to establish partnerships. Contracted institutions reserve the freedom to choose the projects they will partner with, support or award.

 
2. PURPOSE

The purposes of Istanbul Film Station are:
● Creating a new meeting space in the Turkish cinema industry
● To ensure that short films reach their international potential by providing financial, in-kind and consultancy support.
● To support directors and producers who will shoot short fiction or documentaries
● Contributing to short film projects' reaching producers, partners and supporters for their project needs.
● Yolun başında olan projeler/yönetmenler ile deneyimli sektör profesyonellerini bir araya getirmek
● Creating a focus area in the industry within a certain period of time

 
3. SECTIONS

Istanbul Film Station consists of two sections: Market Station and Lab Station.

Market Station; It is an industry meeting area with accredited participation. Through workshops, trainings, panels and various events, participants meet, interact and receive training with stakeholders in the sector. Participants who want to participate in Market Station must pay the 300 TL accreditation fee from the Istanbul Film Station official website or from the box office at the event area. In exchange for this accreditation, participants can participate in all activities on all days.

LabStation; It is a project development platform that includes 8 short film projects selected from among the applied projects that have not yet been produced. Participants who participate by paying the application fee share their projects with industry professionals, obtain information, receive feedback and request financial support through one-on-one meetings. It also aims to find producers, co-producers and investors for projects.

 

B – LAB STATION

 
1. LAB STATION TERMS OF APPLICATION

● Only projects that apply through the application form announced on official channels will be accepted.
● Applications must be made by the director or producer of the project between 26 February 2024 and 22 March 2024.
● Projects that applied in previous years and were not selected can apply again.
● Projects that completed the shootings cannot participate in Lab Station.
● Short film projects with completed scripts and in the development stage can apply to Lab Station.
●When selecting Lab Station, consideration is given to issues such as diversity, international visibility potential, distribution and sales opportunities, and balance of equality between identities.
● Projects without a producer can apply to Lab Station.
● Lab Station is not a script competition. Projects without a director cannot apply. A project is considered a collaboration of “director, producer and script” or “director and script”.
● Projects must be “short film projects”. Documentary, animation, experimental or fiction films can apply.
● After the project is completed, it is expected that its duration will not exceed 30 minutes.
● The applicant project owner must be a citizen of the Republic of Türkiye.
● Applications must be made online through the application form available at www.istanbulfilmstation.com until March 22, 2024. The documents and information required for the application are available in the relevant area of the website.
● Projects that have previously received support from similar platforms can apply.

● When the supported projects complete their films, they will be required to include the Istanbul Film Station logo in their credits.

● ● Participants coming to the event from outside Istanbul must cover their own transportation and accommodation expenses. Istanbul Film Station is not obliged to cover the accommodation and transportation costs of the participants.

 
2. APPLICATION FEE

● Lab Station application fee has been determined as 300 TL for 2024. Applicants are required to pay this fee to the account number on the application form, which they access only through official channels.
● After the application fee is paid, the bank receipt must be uploaded to the relevant field on the form.
● The purpose of the application and accreditation fees is to keep Istanbul Film Station as a qualified, functional area specific to professionals and those on the path to becoming professionals. All money collected will be spent on the organization and technical costs of the event.
● All project owners who apply to Lab Station will be able to receive Market Station accreditation with a 100 TL discount at the door if their project is not selected. Selected project owners can attend Market Station events free of charge.

 
3. ISSUES CONSIDERED IN PROJECT SELECTION

● Among the applied projects, the Istanbul Film Station team will go to a preliminary selection. Projects that pass the pre-selection will be presented to the evaluation board, and the 8 projects that qualify to participate in the Lab will be announced via social media and the website.
● Lab Station will give short project-specific feedback to projects that are not selected.
● The care that applicants show to their project files will be taken into consideration.
● If the project is selected, the director and/or producer must participate in Lab Station events. It is the primary obligation of the participants within the scope of Lab Station to be present at the specified locations at the times specified by Istanbul Film Station through online meetings and e-mails before the event.
● Participants who do not attend events without an excuse, other than force majeure, cannot benefit from Lab Station support. In such cases, Istanbul Film Station reserves the right to exclude participating projects and substitute other projects that apply.
● Participants are expected to be fluent in Turkish and English. Lab Station is not obliged to assign translators to participants. Project owners can attend the event with a translator they include at their own expense, in addition to the Director and Producer. The translator who will participate must be notified to the Istanbul Film Station team before the event.

● Projects can be represented in the field by a maximum of three people: Director, Producer and, if desired, a translator found by the project owner. Istanbul Film Station is not obliged to host more people in the area than the participating project team.
● Participants undertake to submit the English language versions of all requested documents to the Istanbul Film Station team if their project is selected. Istanbul Film Station is not obliged to translate for projects. Istanbul Film Station has the right to exclude projects that do not submit the required documents within the specified period from the scope of the event.

● Istanbul Film Station continues its post-event communications with the projects selected within the scope of Lab Station. Participants receiving support are required to submit reports to the IFS team within the specified periods. Istanbul Film Station can schedule project-specific online and face-to-face meetings at various times after the event. These plans will be made in consultation with the project owners, and if the agreed negotiations are not attended, the project will lose the support it has earned.


In cases where it is determined that these specifications are not complied with, Istanbul Film Station has the right to remove the projects from the program and not evaluate them by detecting the incompatibilities and informing the relevant parties. Istanbul Film Station may substitute new projects from among the applicants to replace the projects excluded from the program.

 
4. COPYRIGHTS AND INTELLECTUAL PROPERTY

● The applicant declares that he owns all intellectual rights to all dialogues, stories and visuals in the project he has applied for, and that he bears all responsibility for any claims made by third parties. Istanbul Film Station has the right to request documents and information proving that these rights are protected, when necessary.


All project owners who apply to Lab Station declare that they have accepted all articles in this specification.

 
5. REQUIRED DOCUMENTS

Name, duration and type of the project
● Director's name and contact information
● Producer's name and contact information, if any
● Director's Biography and Filmography
● Synopsis
● Scenario
● Budget
● Finance Plan
● Director's View
● Director's Photo
● Producer's Photo, if any
● Project Image
● Başvuru ücretinin yatırıldığına dair dekont

 

C – MARKET STATION

 
1. MARKET STATION REGULATIONS

● Market Station is a meeting place for the industry. In this area, the Istanbul Film Station team will organize panels, workshops, events and meetings.
● Participation in Market Station is open to all industry professionals and anyone interested.
● The only condition for participation is to pay the accreditation fee of 300 TL, which will be paid to the specified account number at the stand at the venue where the event will be held or through official channels.
● Istanbul Film Station has the right to cancel any event to be held in the event area, change the time and place, and change the guests for any reason. Accredited participants will be informed of the changes.
● Producers and directors who will participate in Market Station are encouraged to meet with Lab Station participating projects in the field. In this regard, Istanbul Film Station team has the right to communicate with accredited market participants and project owners.
● The contact information of the participants who checked the checkbox during accreditation can be shared with Lab Station project owners.

 

D – CALENDAR

February 26: Lab Station Application and Market Station accreditation opening date.
March 22: Lab Station, application deadline.
April 1: The short list that passed the pre-selection will be forwarded to the evaluation board.
April 10: Announcement of the 8 finalist projects.
April 15: Online introductory meeting of selected projects and Istanbul Film Station team.
15 - 22 April: Online workshops with selected projects on dates to be announced in the future.
May 2: Face-to-face meeting.

02-05 May: Istanbul Film Station face-to-face events.
May 5: Lab Station supporters announce the projects they support.

 

E – REWARDS AND SUPPORTS

The support and partnerships to be established in the Lab Station Project Progress Platform organized within the scope of Istanbul Film Station will be provided by our corporate and individual partners.

The scope of these supports may change during the process. The scope of the supports, awards and partnerships to be established will be determined by the participants' one-on-one meetings with the institutions at Lab Station, and will be followed by the Istanbul Film Station team and guided with recommendations.

In this context, the support topics that will be announced on official social media channels and website in the future are as follows:

  • Production Partnership and Financial Support for at least two projects
  • One project will be given the Festival Consultancy Award. (The Festival Consultancy Award will become valid when the rough cut of the film is completed and the viewing link is forwarded to Ninova Films Distribution. Incomplete film projects will be excluded from the scope of the award. Ninova Films Distribution will organize a 1-hour zoom meeting with the participation of the producer and director of the film that received the Festival Consultancy Award. undertakes to present his/her opinions and suggestions regarding the film's festival process during the meeting. Ninova Films Distribution's liability within the scope of the award will be limited to this one-time meeting only. The Festival Consultancy Award does not cover processes such as distributing the film or conducting the festival processes.)
  • Project Consultancy for all projects
  • Post Production Support for at least one project
  • Media Sponsorship for at least one project
  • Visual Design Support for at least one project (Poster, Generic Design and other visual design)
  • Original Soundtrack Support for at least one project

 

F – USE OF INTELLECTUAL RIGHTS

If their project is selected, Lab Station participants are deemed to have given their approval to the Istanbul Film Station team to use the project visual, director-producer name, synopsis and loglines and parts thereof as promotional material. Istanbul Film Station undertakes that it will not use the applicant scripts in any way other than for evaluation purposes and will not share these scripts with third parties. Likewise, participants undertake not to share materials related to other projects without permission during Lab Station events. Istanbul Film Station will not accept responsibility for any problems that may arise.

Participants are expected to keep in mind that other projects similar to theirs may be being developed during, after or before the application. Individuals are responsible for any problems that may arise within the Istanbul Film Station event or indirectly related to a related connection. Istanbul Film Station does not have responsibilities such as sharing communication, mediating or being a solution partner in such cases.

 

G – DISCLAIMER

All information and documents transmitted by Istanbul Film Station are private to the person or institution and may contain confidential, privileged, private information and may also carry a confidentiality obligation. The ideas and opinions of the projects and participants in the event area belong to individuals and do not reflect the official views of Istanbul Film Station or the organizing institutions. Istanbul Film Station or its team cannot be held responsible for any problems arising from the dissemination of information and documents within or outside the event. All participants are responsible for protecting their own rights and safety. Istanbul Film Station reserves the right to make changes to the dates, awards, fees and other matters specified in this specification.